Production and Quality Control Manager (Project Controller)

Summary

This position will assist the Division Managers and Project Managers with key operations, pursuit development, staff coordination, and business development tasks.  The duties of this position are very analytical, evaluative, interpretive and dynamic in nature.

Essential Duties and Responsibilities

• Work collaboratively with multi-disciplinary teams
• Perform a variety of meeting-related assignments, such as: coordinate, attend, prepare summaries, and prepare meeting materials, including presentations, agendas, and meeting collateral
• Monitor project schedule, budget, and deliverables
• Maintain project records and documentation, including action item/decision logs
• Disseminate project information to team members
• Create, update, and manipulate excel spreadsheets and PowerPoint presentations
• Perform a variety of meeting-related assignments such as: coordinate and attend meetings; prepare summaries; prepare meeting materials, including, presentations, agendas and other meeting collateral
• Record key decisions and track to completion action items resulting from meetings or other communications
• Assist Division Managers with tracking and development of Business Development and pursuit opportunities
• Successful management of communications between client, DOWL, and/or subconsultant staff
• Help Manage QA/QC process, including editing/proofing, scheduling internal reviews, and tracking progress/completion
• Keep project directory organized and help monitor staff in utilizing the proper procedures, educate staff on standards
• Assemble and submit project deliverables with DOWL and subconsultant staff
• General administrative work which will include, but not limited to: getting mail, adding postage to outgoing mail, delivering mail, answering phones, monitoring lobby and greeting clients, setting up meetings, and ordering food.
• Performs other related duties as assigned

Requirements/Minimum Qualifications

Education:

Bachelors' degree with 5 years of related work experience or a High School Diploma/GED and a minimum of 10 years’ relevant experience doing similar type of work.

Previous experience/skills:

Required

• Advanced proficiency with Microsoft Office Suites (Outlook, Word, Excel)
• Advanced proficiency with Adobe Writer
• Advanced proficiency proofing and editing documents with high level of accuracy
• Excellent time management skills (setting priorities/organizing; attention to detail and handling multiple projects at once)
• Previous assistant project manager or project manager experience
• Basic mathematical calculations
• Demonstrated ability to work in a cooperative manner, to communicate effectively with co-workers, and to work productively and skillfully in a fast paced, client service-oriented environment
• Ability to commute between offices or drop off items with clients, if required
• Ability to assist with the preparation scopes and budgets

Preferred

• Previous experience working with engineering and consulting terminology, preferred
• Previous experience working with ODOT in a similar role, preferred

Accountability

• Work independently with minimal oversight to complete pursuit development and business development tasks
• Follows established procedures; exercises independent judgment on administrative projects under broad minimal management direction
• Needs approval for deviation from standard operating procedures
• Ensures proper conformance with DOWL standards and helps create/inform these procedures
• Prepares and implements process-improvement recommendations
• Accountable for administrative performance on projects and for successful completion of assigned project tasks

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand; walk and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.